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Universiteitsbibliotheek – LibGuides

Training finding and handling scholarly information for GEO4-2519: 6. Cite in Word

consultancy project


We cannot use the citing facilities of Mendeley here, because the Mendeley plug-in for Word is not available on UU-computers. If you use Mendeley you can skip this part.


  1. When citing be honest, acknowledge others for what you use, do not present someone else's ideas and insights as your own.
  2. Start Word and go to the RefWorks tab (that may also be called Proquest for Word initially)
  3. Log in to RefWorks here using your RefWorks credentials, ignoring messages on updates.
  4. Before opening a document switch to APA 6th as citation style
  5. Make a very short fake text.
  6. Cite two publications using "insert citation" at two different places in your text.
  7. Generate the bibliography using the bibliography option.
  8. Add a page number within an in-text citation in the following way:
    1. Put the cursor on the in-text citation and double-click to get the edit citation dialog.
    2. In the suffix field enter "p.81" (without the qoutes) and click OK.

Citing with RefWorks

What it comes down to when using tools like RefWorks is saving time bij simple citing and generation lists of references when writing papers or a thesis. For citing use the options on the RefWortks tab in Word.

Citing using Write-n-Cite, pre-installed on university computers:

(information on downloading and installing Write-n-Cite on your own computer)

In case you do not see the RefWorks tab in Word on a UU-computer find a Write-n-Cite installation option in the list of programmes on the computer and run that. Restart Word.

  1. Start Word and open your paper/thesis
  2. Put the cursor where you want te in-text citation
  3. Go to the RefWorks tab and log in
  4. Switch to the citation style you wish to use
  5. Click insert citation and go to the folder containing the reference you want to cite
  6. Select the reference you wish to cite and click OK
  7. In your Word document there is now a citation
  8. Cite more references if you want
  9. When you wish generate the bibliography

Please note:

  • More documents open - RefWorks uses the last active document in Word

Academic integrity

Academic integrity and honesty is an important demand that the academic community imposes on its members. Integrity is crucial in several scientific activities and on different moments:

In research:

  • Be open about your research objectives and share these with the human test subjects, interviewees and survey respondents
  • Protect personal/patients data extremely well
  • Obtain data in a legitimate way (so no fake data)

In research and publishing:

  • Mention external financiers or organisations that commissioned the research to third parties if they are asked for their cooperation: these external interests must also be mentioned in the publication.

In publishing:

  • Include references to the origin of your data. Acknowledge the creators if you use external data.
  • Include references to do justice to the work of others. All insights which are based directly on the work of others must be referred to in a publication, regardless of the form such as direct inspiration, paraphrases or verbatim citations
  • Only refer to sources which you have really read or seen. If a source is referred to the author must always have read or seen the original source. You cannot cite an original source on the basis of merely bibliographical data or mention in another source. At the most you can use indirect references like this "......, cited in....." but you weaken your case if you do this too often.
  • Only cite with respect to content, not because you want to help yourself or others, a journal or an organisation, to citations

In education:

  • Do justice to different scientific perspectives. A lecturer should not consciously withhold scientific viewpoints to students because he does not agree with them, or because they harm his personal or professional interests

Scientists feel an increasing pressure from society to stick to these rules. Being fully independent or at least the indicating clearly any competing interest and  interests of third parties is crucial to the credibility and use of scientific findings. These rules of conduct apply to all members of the scientific community, including students.

There are also various codes of conduct to which researchers and students must abide. You can find these at:

  • The Utrecht University list of codes (with among others the The Netherlands Code of Conduct for Academic Practice and the Code of Conduct for Scrupulous Academic Practice and Integrity)
  • Information on Fraud and Plagiarism at the UU student website
  • COPE: Code of conduct with rules for journal editors and publishers; these describe how editors should judge manuscripts. Many publishers have incorporated COPE into their practices.